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| Frequently Asked Questions |
ITF Men's Circuit Tournaments
FAQs
Players are asked to read through the following list of the most frequently asked questions by players prior to contacting the ITF Pro Circuits Department as you may find your question has already been answered.
My current National Ranking is not showing, why?
• Each National Association is permitted to submit a list of their National Rankings to the ITF for players use when entering into ITF Pro Circuit tournaments. These lists of up to five-hundred (500) male & female players can only be accepted by the ITF providing the lists have been submitted to the ITF Pro Circuits Department by email and in the correct format
• The ITF can only accept complete National Ranking lists direct from each National Association, we cannot accept individual player updates or lists submitted from any other source
• Only National Rankings recorded within the ITF database at the time of each tournament Entry Deadline may be used by players
• National Rankings will not show until after the Entry Deadline has passed
• Although players National Rankings may change frequently, these are only for the purpose of entering into National tournaments. National Associations are only permitted to submit their lists up to four (4) times per calendar year for use by players entering into ITF Pro Circuit tournaments
Please note that it is the sole decision of each National Association to
1. decide if they wish to submit their National Rankings lists to the ITF
2. decide how many times per calendar (up to a maximum of four (4) times) they wish to submit their National Ranking lists to the ITF
3. decide how many players they wish to include (up to a maximum of five-hundred (500) players) on each list submitted to the ITF
4. decide which players they wish to include on each National Ranking list submitted to the ITF
Any players who have an issue with their National Ranking should contact the National Association directly with which they hold a National Ranking
How do I register for the Online Service and Obtain an IPIN?
• Visit the IPIN website for details relating to the Online Service & IPIN
How can I enter into or withdraw from ITF Pro Circuit Tournaments?
• Players should login to their IPIN accounts and locate the tournament(s) they wish to enter into and enter online prior to the Entry Deadline date specified
• In times when it is not possible to enter online, players can download an Official ITF Entry or Withdrawal Form and submit their Entry or Withdrawal by fax, provided the player has registered for IPIN Online Service
• Entries or Withdrawals cannot be made over the phone or by email
The online tournament calendar does not appear to cover the entire year, why?
• Tournament calendars are generally only updated on a quarterly basis
If I require a Visa, what are the procedures?
• Players with a current ATP/WTA Ranking can download a Visa letter online by selecting the option by tournaments entered
• Players without an ATP/WTA Ranking and any player family members, coaches or accompanying guests must contact the National Association of the nation hosting the tournament for Visa assistance
It is the sole responsibility of all players to be fully aware of any Visa requirements, including application processing times, that maybe necessary BEFORE submitting any entries for ITF Pro Circuit Tournaments
Do ITF Pro Circuit tournament deadlines ever change?
• Deadlines can change over periods when the ITF offices in London are closed during National Holidays in England. Details of any changes will always be posted to the Player Information Board at www.itftennis.com/mens and www.itftennis.com/womens
• Unless otherwise stated, deadlines are as follows
1. Entry Deadline: 14:00hrs GMT on Thursday eighteen (18) days prior to Monday of the tournament week
2. Withdrawal Deadline: 14:00hrs GMT on Tuesday thirteen (13) days prior to Monday of the tournament week
3. Freeze Deadline: 14:00hrs GMT on Thursday preceding the tournament week
How many ITF Pro Circuit tournaments can I enter in a given week?
• Players can submit entries for up to six (6) tournaments in any given week
When tournament Withdrawal Deadlines pass, how are the Acceptance Lists compiled and will I be committed to play if accepted into a draw?
• If a player is accepted into a Main Draw or Qualifying Draw of more than one (1) tournament in a given week, they will be removed from all but one (1) list based on the following criteria
1. Main Draw will take priority over Qualifying Draw
2. Tournament Entry Priority as specified by player at time of submitting entries
• If no Entry Priority was specified, then the following criteria will be used
1. Tournaments offering highest prize money, or if equal;
2. The Entry List in which the player was placed highest, or if equal;
3. The tournament which is geographically closest to the player’s country of nationality
Players should be aware that it is therefore possible that they will be accepted into any tournament they have chosen to enter and will be committed to show up and play in that tournament regardless of player’s specified priority.
Any player who is accepted into a Main Draw or Qualifying Draw of any tournament is then committed to play that tournament and CANNOT withdraw to play in any other tournament during the same week
Players should only choose to submit an entry into tournaments that they are prepared to go to and play.
I have submitted entries into ATP/Challenger tournaments held the same week as ITF Pro Circuit tournaments I have submitted entries for, which will take priority?
• At the time of the Withdrawal Deadline, players accepted into the Main Draw of an ATP/Challenger tournament or the Qualifying Draw of an ATP tournament will automatically be withdrawn from all ITF Pro Circuit tournaments Acceptance Lists
• At the time of the Withdrawal Deadline, if a player is not accepted into an ATP/Challenger tournament but has been accepted into an ITF Pro Circuit tournament Main Draw or Qualifying Draw, the player will automatically be removed from all ATP/Challenger tournaments, including any Alternate Lists on which they may appear
I have been accepted into an ITF Pro Circuit tournament, am I now able to withdraw without incurring a fine in order to take up the offer of a Wild Card into another tournament?
• A player may accept a Wild Card, this will be authorised on-site by the ITF Supervisor. Such authorisation will be only be granted to a player according to the following criteria
1. Player has been nominated to represent their nation in an official team competition
2. Player qualifies for entry into Qualifying or Main Draw of a Grand Slam tournament
3. Player has been nominated to receive a Wild Card into a tournament offering the player a higher event status (i.e. Qualifying to Main Draw)
4. Player has been nominated to receive a Wild Card into a higher prize money category, (unless player has already been accepted into a Main Draw)
5. Player is forced to withdraw from a qualifying event as they are still committed to a previous week’s tournament but is not eligible to apply, or had been unsuccessful in applying for, a special exempt place
What is the Freeze Deadline?
• The Freeze Deadline occurs at 14:00hrs GMT on the Thursday preceding the tournament week. At this point, players who have moved into a Main Draw or Qualifying Draw Acceptance List are then committed to play in that tournament
• After the Freeze Deadline, players will no longer be moved into the Main Draw or Qualifying Draw in any Acceptance Lists they appear as the result of any Late Withdrawals by other players
• Players on Alternate Lists after the Freeze Deadline has passed are not committed to play in the tournament
• After the Freeze Deadline any Main Draw Only (MDO) entries which have not yet moved into a Main Draw Acceptance List will be removed from all $50,000, $75,000 and $100,000 Acceptance Lists
Any player who withdraws from a tournament Main Draw or Qualifying Draw after the Freeze Deadline without notifying the ITF and ITF Tournament Supervisor/Referee of the withdrawal shall be subject to the penalties provided for a Non-Appearance
The Freeze Deadline has passed but I need to withdraw from the tournament Main Draw or Qualifying Draw, what should I do?
• You will not be able to withdraw online but you can download an Official ITF Withdrawal Form and fax it to the ITF Pro Circuits Department and ITF Supervisor on-site
How can I withdraw from either the Main Draw or Qualifying Draw if I am injured?
• Prior to the Freeze Deadline, players can withdraw online
• You may withdraw late, without penalty, from up to two tournaments in a calendar year, as long as you submit each withdrawal prior to the relevant Qualifying sign-in deadline. Such “late withdrawals” can be for any reason and no medical certificate is required
• Third and subsequent late withdrawals in a calendar year will be penalised in accordance with the Code of Conduct, regardless of the reason for the withdrawal
• If an injury forces you to withdraw from two or more tournaments in a row after their withdrawal deadlines, only the first of these withdrawals will be considered “late” (none of the subsequent withdrawals will incur a penalty), provided you submit, by the last day of each tournament, a valid ITF Medical Certification Form to cover the period of the second and any subsequent tournaments
Please note that ITF Medical Forms MUST be submitted by the last day of the tournament and must be completed in English, French or Spanish and clearly state to which tournament it applies
I no longer wish to play in a tournament but I am only on the Alternates List, do I still need to withdraw from the tournament?
• Players are always advised to withdraw from the tournament and there will be no fine incurred
• If you do not withdraw from the tournament, prior to the Freeze Deadline, there is always a chance that you could move into the Qualifying Draw which will then commit you to playing that tournament
If I fail to turn up for a tournament to which I am committed to play, what will happen?
• This is a serious offence and any player failing to show for a tournament they are committed to play will be classed as a “No-Show” and will be fined
• A “No-Show” fine must be paid in full by the player before they can submit any appeal
• A Medical Certificate cannot be used in any appeal for a “No-Show” offence
I am having trouble contacting the Site / Hotel of a tournament, who should I call?
• You should contact the National Association of the tournament host nation
I wish to add/update details shown on my Biography page on the ITF website, how can I do this?
• Most details can be updated when you login to your IPIN account
• Photos can be added or changed if you submit a request to the ITF Pro Circuits Department by email and attach a suitable photo (preferably a head shot) ideally in .jpg format and 300x400 pixels in size
• Any details that you find you cannot change yourself through your IPIN account can be sent to the ITF Pro Circuits Department
• Changes/corrections to your name spelling, date of birth or nationality can only be made by a member of the ITF Pro Circuits team providing a clear copy of a valid passport is submitted along with your request
Please note that any changes made to players Biography details can take up to twenty-four (24) hours before they appear on the ITF website
Any other questions? Email the Mens Department
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